Organizing Atolye15 Talks
The action plan we need to take when organizing in-house meetups.
Research and find trending topics on web development and design, agile development and lifestyle concepts that may be applicable to our niche audience.
The meetup line-up consists of guest speakers and our team members so first we should talk on who wants to host a meetup about subjects we are experts on; UI/UX design, web and mobile development, and project management. Compile a list of speakers and create a calendar for upcoming meetups.
If there is to be a guest speaker on the meetup, we should make everything ready for their visit and the setup.
Weeks prior to the meetup, publish meeetup on Meetup and Kommunity, letting audience to reserve their seats, and provide them with necessary information like location, time, attendee limit and instructions. After publishing the meetup, prepare social media content with designers and post them on social media channels and track what's going on. You might want to refer to Posting on Social Media Checklist here.
According to the time plan, make the setup ready 1-hour prior to the meetup and welcome guests; making sure the lights, the presentation setup and the cameras are ready.
During meetup, live stream and share snaps on Instagram stories; later on remember to pin them on meetup stories. Meetups are a great way to communicate what's being shared pyhsically with the audience in the room to the digital media via social media channels, so we make sure that we have live content on our Instagram stories as well.